What things should I consider when trying to setup my Photo Documention Workflow?

There are several things to consider when establishing a digital photo documentation workflow. To begin, you should be able the answer some basic questions, including:

  • What is my Subject that I will photo document (i.e. a person, an object, a location, etc.)? What are the list of standardized views that are needed to fully document your Subject and in what sequence can you most quickly / efficiently capture those views with a camera?
  • How many cameras will be used?
  • Will a single camera be used by one person or multiple people?
  • Will you capture photo images for a single Subject and then process / load those photo images before moving on to the next Subject? Or will photo images of multiple Subjects be captured before performing the processing and loading?
  • Will the photo image processing be done at a single, centralized workstation? Or will each person taking photo images have access to their own computer while taking the photo documentation  images.
  • What information is critical to be associated with the photo images? Do these include any measurements?
  • What sorts of procedures will be documented using photo images and have you standardized the steps / views you desire to be captured using photo images?

These are just a few of the things you need to consider when creating a standardized digital photo documentation workflow.

What if my organization has multiple sites, can we all capture, upload, and access photo documentation images located in a single photo documetation collection?

If your organization has multiple users of the PhotoStation Manager solution, depending on your needs, all users can share a single, networked collection of photo documentation records, or one or more of the users can setup their own private collection of photo documentation records.

One of the setup features of the PhotoStation Manager is the Storage Tab. On this panel, you can choose where your photo documentation collection will be stored. You can choose a local drive (i.e. on your personal computer), a networked file server drive, or even a virtual drive located up in the cloud.

A networked file server drive or cloud drive selection makes it easy for a single photo documentation record collection to be accessed and shared by multiple users.

Is a dedicated "Photography Room" required in my Healthcare practice?

We have heard from many Healthcare organizations that they've been told that in order to capture high quality photo documentation, they need to invest in an expensive, proprietary camera rig and that they need to setup a dedicated photography room.

This is not the case.

The technological sophistication of most digital cameras today is enough to make sure you can capture quality photos from most off-the-shelf digital cameras. While there are some issues you need to be sensitive to, like sensor size and white balance, generally speaking, you can skip the expensive camera rigs. Check out our Digital Camera Primer for more information about choosing a digital camera.

What is not so easy even with today's off-the-shelf digital cameras is managing the photo image files once you have collected a few hundred. That's where our PhotoStation Manager solution makes it easy to use an off-the-shelf digital camera to automate your digital photo documentation workflow.

Now, if you would like to have a flexible photo documentation system that makes shooting the best possible, most consistent, and highest quality digital photo documentation simple and easy, you should check out our PhotoStation System. With the all-inclusive 4D PhotoStation System, you won't need a dedicated photography room. You can move the PhotoStation System from room to room with settings tailored to make sure you get the best possible images. Our mobile cart design is optimized for multi-room environments in which you bring the photo documentation system to your Subjects, and not the other way around.

Don't I need to be trained as an amateur photographer to get consistent, decent looking Photo Images?

While taking consistent high quality photo documentation images requires more than pointing your camera and pressing the shutter release button, you don't need to be an expert in photography to get the job done.

Many digital cameras include options that make it easy to take pictures in a variety of situations. While most cameras have a sports mode, or fireworks mode, unfortunately no camera we've seen has a 'consistent high quality documentation photo image' mode.

By understanding the four key ideas of shutter speed, aperture, white balance, and ISO level, you can take high quality photo images at your facility without becoming a photo expert. Please refer to our Digital Photography Primer for more information about capturing photo documentation images.

News and Announcements Signup   -